Requested Agenda Date:
3/11/2025
Requested Agenda Title:
Budget Adjustment: Arts and Culture Requests an Additional $176,383 from the Eccles Theater Capital Reserve for the Theater Carpet Replacement Project
Requested Agenda Item Description: Eccles Theater requests a budget increase to the carpet replacement project. After going through an extensive architect and stakeholder design process, final materials were selected to balance cost efficiency, material durability, and appropriateness for the space. Several cost-saving measures were taken to minimize the increase, including selection of a lower cost carpet backing and stock carpet patterns, where possible. However, the final cost estimate was still higher than anticipated due to construction cost inflation (estimated at 8-12% per year since originally quoted in 2023).
Installation is planned for June 2025 while the theater is closed for maintenance. This closure was planned two years ago when the project was first approved. Planning for the closure avoids disruption to scheduled events and costly delays. However, the carpet must be ordered soon to allow for manufacturing lead time.
At a UPACA board meeting held on February 27, 2025, the board approved additional funding from the Eccles Theater Capital Reserve in accordance with the UPACA Operating Agreement. This request is to increase the project budget so the low bid can be accepted and the carpet ordered.
Requested Action: Discussion - Vote Needed
Presenter(s) (with titles): Hoa Nguyen, Council Budget and Policy Analyst
Time Needed: Less than 5 MINS
Is this Item Time-Sensitive and/or Requesting a Time-Certain? No
Requesting Staff Member: Robin Chalhoub, Community Service, Department Director
Are Supporting Documents Needed for this Agenda Item Request? Yes