Requested Agenda Date:
6/28/2022
Requested Agenda Title:
Title
DA Budget Adjustment, Requesting Funds be Moved from ARPA Personnel Underspend to Operations for the Purchase of Laptops and Other IT Equipment
Body
Requested Agenda Item Description: The DA's office is requesting the Council move ARPA personnel underspend to purchase ARPA eligible IT equipment. Our request would utilize $350,000 to purchase the following equipment: Laptops, Monitors, Webcams.
* Laptops
o We currently have 30 vacant positions. As those positions are filled, we do not currently have a laptop available to assign to the person filling the position.
o We have 52 laptops whose warranty has already expired pre-2022 and need to be replaced. Our practice is to replace laptops after the expiration of their warranty. We have found that attempting to extend this replacement practice leads to lost time for our employees, additional work for our support staff and that the costs associated with repairing a laptop usually outweigh the cost of replacement
o We have 3 laptops that need replaced in 2022.
o We have 65 laptops with a warranty that will expire between January and April of 2023. We are finding that it can take anywhere from 4-8 months to receive laptops after they are ordered. We cannot order laptops without appropriated funds. Ordering these laptops now means they should arrive about the same time as other laptops are ready to be replaced due to the expiration of their warranty.
o Each computer costs approximately $2,000.00. If we are able to use ARPA funds, we would order 150 laptops at an approximate cost of $300,000.00.
* Monitors
o We have 591 monitors that are 4 years old or older. They need replacing for a variety of reasons: flickering, not working at all, lines across the screen.
o Monitors can take up to 6 months to receive so we need to have monitors on hand for replacements.
o Many times you can't just replace one monitor. If one monitor is having issues and both were old ...
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